Privacy Policy

Effective Date: December 9, 2025
Last Updated: December 9, 2025

Information We Collect

Personal Information

We collect personal information you provide directly to us, including:

• Name, email address, phone number, and mailing address

• Business information including company name, tax ID, and business structure

• Financial information necessary for bookkeeping services

• Bank account details, transaction records, and financial statements

• Payroll information including employee details and compensation data

Automatically Collected Information

When you visit our website, we automatically collect:

• IP address and browser information

• Pages visited and time spent on our site

• Cookies and similar tracking technologies

• Device information and operating system details

How We Use Your Information

We use collected information to:

• Provide bookkeeping, payroll, and accounting services

• Communicate with you about our services

• Process payments and manage accounts

• Comply with legal and regulatory requirements

• Improve our services and website functionality

• Send important updates about your account or services

Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information in the following circumstances:

Service Providers

We share information with trusted third-party service providers who assist in our operations, including:

• QuickBooks Online for accounting software services

• Payment processors for billing purposes

• Cloud storage providers for secure data storage

• Professional service providers (attorneys, accountants, auditors)

Legal Requirements

We may disclose information when required by law, including:

• Response to legal process or government requests

• Protection of our rights, property, or safety

• Investigation of potential violations of our terms

• Compliance with tax reporting obligations

Data Security

We implement appropriate technical and organizational measures to protect your information, including:

• Encryption of data in transit and at rest

• Secure access controls and authentication

• Regular security assessments and updates

• Employee training on data protection practices

• Secure disposal of information when no longer needed

Data Retention

We retain your information for as long as necessary to:

• Provide our services to you

• Comply with legal obligations

• Resolve disputes and enforce agreements

• Meet professional record-keeping requirements

Generally, we retain client records for seven years after the end of our service relationship.

Third-Party Services

Our services integrate with QuickBooks Online, which has its own privacy policy. We recommend reviewing Intuit's privacy policy to understand how they handle your data.

Cookies and Tracking Technologies

We use cookies to:

• Remember your preferences and settings

• Analyze website traffic and usage patterns

• Improve website functionality

• Provide relevant content and advertisements

You can control cookies through your browser settings, though disabling cookies may affect website functionality.

Your Rights

You have the right to:

• Access your personal information we maintain

• Request correction of inaccurate information

• Request deletion of your information (subject to legal requirements)

• Object to processing of your information

• Request a copy of your information in a portable format

California Privacy Rights

California residents have additional rights under the California Consumer Privacy Act (CCPA), including the right to know what personal information we collect, use, and share.

Children's Privacy

Our services are not directed to individuals under 18 years of age. We do not knowingly collect personal information from children under 18.

International Data Transfers

Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place for such transfers.

Changes to This Privacy Policy

We may update this Privacy Policy periodically. We will notify you of significant changes by posting the updated policy on our website and updating the "Last Updated" date.

Contact Us

If you have questions about this Privacy Policy or our privacy practices, please contact us at:

DeMott Bookkeeping LLC
Email: cris@demottbookkeeping.com

This Privacy Policy governs your use of our website and services. By using our services, you consent to the collection and use of information as described in this policy.

Terms of Service

Effective Date: December 9, 2025

1. Acceptance of Terms

By accessing or using the services provided by DeMott Bookkeeping LLC ("Company," "we," "us," or "our"), you ("Client," "you," or "your") agree to be bound by these Terms of Service ("Terms"). If you do not agree to these Terms, do not use our services.

2. Services Provided

We provide bookkeeping services including but not limited to:

• Transaction categorization and data entry

• Account reconciliation

• Payroll processing and management

• Accounts receivable (AR) management

• Accounts payable (AP) management

• Financial reporting using QuickBooks Online platform

• Related bookkeeping consultation services

3. Client Responsibilities

You agree to:

• Provide accurate, complete, and timely financial information

• Grant necessary access to financial accounts, records, and QuickBooks Online

• Respond promptly to requests for information or clarification

• Maintain the confidentiality of login credentials

• Notify us immediately of any suspected errors or discrepancies

4. Payment Terms

• Services are billed according to the agreed-upon engagement letter

• Payment is due within 30 days of invoice date

• Late payments may incur a 1.5% monthly service charge

• We reserve the right to suspend services for non-payment

5. Confidentiality and Data Security

We maintain strict confidentiality of all client information and implement reasonable security measures to protect your data. However, you acknowledge that electronic transmission of data carries inherent risks, and we cannot guarantee absolute security.

6. Limitation of Liability

Our liability is limited to the fees paid for services in the 12 months preceding any claim. We are not liable for indirect, consequential, or punitive damages. Our services are advisory in nature, and final business decisions remain your responsibility.

7. Intellectual Property

All reports, templates, and methodologies developed by us remain our intellectual property. Client data and information remain the property of the Client.

8. Termination

Either party may terminate services with 30 days written notice. Upon termination, we will provide a final accounting and return all client materials within a reasonable timeframe.

9. Force Majeure

We are not liable for delays or failures in performance due to circumstances beyond our reasonable control, including natural disasters, government actions, or technology failures.

10. Governing Law

These Terms are governed by the laws of Michigan. Any disputes will be resolved in the courts of Michigan.

11. Changes to Terms

We reserve the right to modify these Terms at any time. Changes will be effective upon posting to our website or written notice to clients.

12. Electronic Communications

You consent to receive communications electronically. Electronic signatures and records have the same legal effect as physical signatures and documents.

13. Severability

If any provision of these Terms is found unenforceable, the remaining provisions will continue in full force and effect.

Contact Information

For questions about these Terms, contact:

DeMott Bookkeeping LLC
Email: cris@demottbookkeeping.com

Disclaimer

Professional Services Disclaimer

The information and services provided by DeMott Bookkeeping LLC are for general bookkeeping purposes only and should not be considered as professional accounting, tax, legal, or financial advice. While we strive to maintain accurate records and provide quality bookkeeping services, we make no guarantees regarding the completeness, accuracy, or reliability of any information or services provided.

No Professional Relationship

The use of our website and bookkeeping services does not create an accountant-client, attorney-client, or any other professional relationship beyond the specific bookkeeping services outlined in our engagement agreements. We are not licensed certified public accountants (CPAs) or tax attorneys.

Third-Party Software

We utilize QuickBooks Online and other third-party software platforms to provide our services. We are not responsible for any limitations, errors, or issues that may arise from the use of these third-party platforms. Users should refer to the respective software providers' terms of service and privacy policies.

Limitation of Liability

DeMott Bookkeeping LLC, its employees, and contractors shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from the use of our services or website. Our total liability for any claim shall not exceed the amount paid for our services in the preceding twelve months.

Tax and Regulatory Compliance

While we may assist with basic bookkeeping tasks that support tax preparation and regulatory compliance, we do not provide tax advice or guarantee compliance with federal, state, or local regulations. Clients are responsible for consulting with qualified tax professionals and ensuring compliance with all applicable laws.

Website Content

The information on this website is provided "as is" without warranty of any kind. We reserve the right to modify, update, or remove content at any time without notice. External links are provided for convenience only and do not constitute endorsement of third-party websites or services.

No Guarantee of Results

We cannot guarantee specific outcomes, financial results, or business success from our bookkeeping services. Past performance or client testimonials do not guarantee future results.

Updates to Disclaimer

This disclaimer may be updated periodically. Continued use of our services after changes constitutes acceptance of the updated terms.

Last updated: December 9, 2025